As the country slowly opens up, events may soon be on the horizon again. Whether you’re planning a corporate gathering, school function, or some other form of special event, this article should help you understand the risks and how to best mitigate them.
What are the risks of hosting an event?
Risk factors of hosting an event vary based on your location, as the spread of the disease varies so greatly by community. Additionally, the types of events have different risk factors. According to the CDC, “The risk of COVID-19 spreading at events and gatherings increases as follows:
- Lowest risk: Virtual-only activities, events, and gatherings.
- More risk: Smaller outdoor and in-person gatherings in which individuals from different households remain spaced at least 6 feet apart, wear cloth face coverings, do not share objects, and come from the same local area (e.g., community, town, city, or county).
- Higher risk: Medium-sized in-person gatherings that are adapted to allow individuals to remain spaced at least 6 feet apart and with attendees coming from outside the local area.
- Highest risk: Large in-person gatherings where it is difficult for individuals to remain spaced at least 6 feet apart and attendees travel from outside the local area.”
When planning your event, we urge you to work with state and local health officials to determine risks and precautions.
Precautions you can take to host a safe event
It’s important that you take precautions, even in the initial stages of planning and setting up your event. When picking out the event space, ensure that there is enough room for attendees to stand at least six feet apart. If possible, host your event outdoors.
Selecting attendees is also an important consideration. Risk of exposure increases as those from different communities, towns, cities, or countries attend. If possible, limit your event to be composed of attendees from one local area. If you want to include attendees from outside locations, consider providing them with a virtual option.
Make sure to also educate your staff on sanitization throughout the event and promoting healthy behaviors such as frequent handwashing, proper use removal and washing of facial coverings (especially if the event spans more than one day), and empower them to promote healthy behaviors in attendees during the event.
It’s also extremely important to sanitize high-traffic areas often, and ensure that you have adequate Personal Protective Equipment (or PPE).
What kind of PPE do I need to host an event?
If you’re hosting a large event, we recommend a Boxed PPE Kit. These are custom kits that can be modified based on the type of event, number of attendees, and other factors. An example of the contents of a Boxed PPE Kit for event organizers could contain the following:
- Large bottle of hand sanitizer with pump
- Refillable bottles
- Infrared touch-free thermometer
- Box of 100 gloves
- Box of 50 masks
- Educational material (posters, pocket guides, etc.)
This would be great for an event that will host 40 attendees and 10 staff. This way, you can hand out masks and gloves to attendees, as well as protecting your staff and providing them with educational materials around health and safety.
Additionally, it will provide your staff with one touch-free thermometer, which should be plenty for an event of that size to take the temperature of your staff as they enter, and also attendees. Providing hand sanitizer is also recommended throughout your event.
How to Stay Safe if You’re Attending an Event
If you’re an event attendee and want to take your own precautions, we recommend Personal PPE Packs. This way, you take your health and safety into your own hands, while still being able to enjoy the event.
An example of the contents of a Personal PPE Pack for event attendees could contain the following:
- Small bottle of hand sanitizer
- Two masks
- One pair of gloves
- Educational material
This way, you have all you need to attend the event with confidence. If you’re buying for multiple attendees, these kits are customizable.
The success and safety of your event are your responsibility. In preparing for these events, you ensure the safety of your staff and attendees, opening the door for more events in the future.
We hope that these tips are helpful to you. If you need any advice on Personal Protective Equipment to ensure that your event is safe, please contact us.